The Virtual Office Defined

What is virtual office? This is one of the most common questions clients ask when they start talking about the right office set up for their business in Indonesia. As one of your best business partners in the country, we take it upon ourselves to tell you more about it.


So What Is Virtual Office in Indonesia?

Go online, and you’ll know there’s no clear-cut definition of a virtual office. But the various articles will give you a clearer picture of what it is and how it works:

1. Office On the Go

Unlike a typical office in Indonesia or elsewhere, a virtual office is one you can bring with you no matter where you are in the world. In fact, it can be open 24 hours a day, 7 days a week.

With this, you also know it’s not so much about physical space but flexibility and efficiency. You can be in the airport while having a meeting with your team, or be on-board a yacht while closing a sale with a client.

2. Technology Driven

A virtual office in Jakarta or Bali exists – and works successfully – because it is driven by technology. Team members communicate through instant messaging apps or collaboration platforms such as Slack or Trello. They use the Cloud to store, access, modify, and retrieve files from documents to videos and images. They tap on the likes of Skype or even Google Hangouts to conduct meetings or trainings.

Not all countries provide the necessary infrastructure for these programs to run smoothly, but about 47 per cent of the world’s population has access and is capable of using the Internet.

3. Different Looks

A virtual office Indonesia can mean operating without any physical space at all, but it can also be taking advantage of a service office in Jakarta or a co working office space in Bali from time to time.

These two concepts are also different. In a service office, lessees can maximise both the human resource and facilities in the office. These can include receptionists, cleaners, meeting or function rooms, high-speed Internet, facsimile machines, printers, etc. In a co working space, the office is open to various types of businesses, not just yours. An office can have as many as 10 or more different enterprises depending on the available space.

A virtual office in Bali or Jakarta can also have either or both setups. When you’re in Indonesia, for example, you can have a physical office where you can work and meet with your clients. When you’re outside the country or the office, and depending on the virtual office package you’ve chosen, you will have a professional to handle your mail and phone call.

4. Mailing Address

A virtual office can still run without a legitimate business address – everything is in cyberspace. But that doesn’t work in Indonesia, which requires businesses to have a domicile letter. For this reason, Cekindo’s virtual office provides your business with a legal business address.

Overall, a virtual office is an office setup that gives you the best flexibility, cost savings, and productivity.

Curious about virtual and shared offices in Indonesia? Contact Cekindo today at +6221 80660999.

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