Having a basic understanding of important office solution concepts before you start the office solution rental process will give you peace of mind now. It will also definitely save you a fortune in the future. Here are a comprehensive dictionary of office solution terms you should know before you start looking for an office to rent in Indonesia — to make life a little easier for you.
VIRTUAL OFFICES
A virtual office is a regular office, but it’s not actually there. In other words, it’s an office without space for you to work. However, you will get an address for your post to be sent to and for your business to be registered to.
It can be as simple as to only include just an address, or as comprehensive to have reception service, email and call handling, and other administrative support with an actual workplace where you can hold business meetings.
SERVICED OFFICES
Serviced offices are also known as business centres or managed offices. Unlike a traditional office, a serviced office is a workspace that is fully staffed, furnished with internet and phone lines, and equipped with office supplies and equipment.
The rental terms are usually flexible by day, week, month or year. Additional services are also available such as handled reception, security, meeting and conference room, and other administrative support.
CO-WORKING SPACE
A co-working space is also called a shared workspace — usually shared by several businesses or individuals. Co-working space often provides a collaborative, independent and networking environment for startups, remote workers, self-employed individuals, and freelancers.
It is also a space that acts as a catalyst to build professional relationships and encourages high productivity. The kitchen, private meeting rooms, hot-desks, and other facilities are available in a co-working space.
HOT-DESKING
Hot-desking is typically a workstation used by one or more employees at various times. These people may be different employees from the same company, or different employees from different companies when the workstation is rented out.
Employees hot-desk when they do not have any assigned seats and take whatever seats available to them.
CENTRAL BUSINESS DISTRICT (CBD)
The central business district typically refers to the commercial hub of the city, located towards the city centre. This term is also often used interchangeably with city centre or downtown.
CBD hosts most of the commercial activities in a city and many large international corporations, large retail outlets and financial institution can be found here.
Prices of real estate are considered the highest at CBD as compared to other parts of the city.
REMOTE WORKING
Remote working is a working style that allows freelancers and professionals to work outside a conventional office environment. Remote workers can work from home, abroad or a well-designed coworking space with more flexibility and higher productivity.
REMOTE ASSISTANT/VIRTUAL ASSISTANT
A remote assistant provides support services to businesses from a remote location, such as business travel arrangement, meeting organization, and other clerical or administrative works. Nowadays, a remote assistant is in high demand due to the improvement of high-speed internet technology, allowing many tasks to be performed online.
FLEXIBLE TERMS
Flexible terms mean that an office renter can rent the office space by days, weeks or months after signing a simple contract. The term of the lease doesn’t have to be the inflexible multi-year between 3-10 years.
LEASE AGREEMENT
Also known as lease contract, a lease agreement is a document between a lessor and a lessee that allows a lessee to use the property owned by the lessor. A lease agreement often needs assistance from a real-estate agent or a lawyer to draft and review.
WORKSTATION
A workstation is a desk and often refers to the amount of space a person needs to occupy in order to work. In a coworking space or serviced office, a workstation will include a desk, a chair, the phone and internet access, some storage compartments, and shared facilities such as copier, printer, etc.
CONCLUSION
In Indonesia, the most frequently used office solutions are virtual and serviced offices. Virtual offices are a convenient solution for entrepreneurs starting a company in Indonesia as they are obliged to prove their business domicile. The business address, however, cannot be located in residential areas and a virtual office comes as the cheapest alternative.
Serviced offices are popular in the big international cities such as Jakarta, Semarang and in Bali where Cekindo’s offices are located as well.
Come to visit us, or if you still have questions about different office solutions in Indonesia, experienced consultants at Cekindo are ready to answer your questions.